Use Format Painter to Copy Formatting Multiple Times
This is a tip that I share with everyone I know who uses Office. If you double-click Format Painter, you can copy the selected formatting to several locations. To turn off Format Painter, click the Format Painter button again or press ESC.
Showing posts with label Tips N Tricks. Show all posts
Showing posts with label Tips N Tricks. Show all posts
Show Shortcut Keys in ScreenTips In Office 2000
Show Shortcut Keys in ScreenTips
You can teach yourself keyboard shortcuts for the most commonly used commands in Microsoft Word by turning on shortcut keys in ScreenTips. When you choose to show toolbar ScreenTips, you can specify that Word also display a shortcut key combination for the toolbar button.
To display shortcut keys in ScreenTips:
1. On the Tools menu, click Customize, and then click the Options tab.
2. If it's not already selected, select the Show ScreenTips on toolbars check box.
3. Select the Show shortcut keys in ScreenTips check box.
Editor's Note: When you select the Show shortcut keys in ScreenTips check box, the setting affects all Office programs except Microsoft Excel.
You can teach yourself keyboard shortcuts for the most commonly used commands in Microsoft Word by turning on shortcut keys in ScreenTips. When you choose to show toolbar ScreenTips, you can specify that Word also display a shortcut key combination for the toolbar button.
To display shortcut keys in ScreenTips:
1. On the Tools menu, click Customize, and then click the Options tab.
2. If it's not already selected, select the Show ScreenTips on toolbars check box.
3. Select the Show shortcut keys in ScreenTips check box.
Editor's Note: When you select the Show shortcut keys in ScreenTips check box, the setting affects all Office programs except Microsoft Excel.
Show All Menu Commands in Office 2000
Show All Menu Commands in Office 2000
By default, Office 2000 displays only the commands that you use most often on the new, personalized menus. Do you wish you could see all of the commands at once like you could in Office 97? Here's how.
To turn off personalized menus:
1. On the Tools menu, click Customize, and then click the Options tab.
2. To show all the commands on the menus, clear the Menus show recently used commands first check box.
You can do this from any Office 2000 program, and it applies to all of your other Office programs as well.
By default, Office 2000 displays only the commands that you use most often on the new, personalized menus. Do you wish you could see all of the commands at once like you could in Office 97? Here's how.
To turn off personalized menus:
1. On the Tools menu, click Customize, and then click the Options tab.
2. To show all the commands on the menus, clear the Menus show recently used commands first check box.
You can do this from any Office 2000 program, and it applies to all of your other Office programs as well.
Windows XP File System NTFS - Faster, Secure, Stable
NTFS - Faster,Secure,Stable
Article Taken From Microsoft.com
To NTFS or not to NTFS that is the question. But unlike the deeper questions of life, this one isn't really all that hard to answer. For most users running Windows XP, NTFS is the obvious choice. It's more powerful and offers security advantages not found in the other file systems. But let's go over the differences among the files systems so we're all clear about the choice. There are essentially three different file systems available in Windows XP: FAT16, short for File Allocation Table, FAT32, and NTFS, short for NT File System.
FAT16
The FAT16 file system was introduced way back with MS DOS in 1981, and it's showing its age. It was designed originally to handle files on a floppy drive, and has had minor modifications over the years so it can handle hard disks, and even file names longer than the original limitation of 8.3 characters, but it's still the lowest common denominator. The biggest advantage of FAT16 is that it is compatible across a wide variety of operating systems, including Windows 95/98/Me, OS/2, Linux, and some versions of UNIX. The biggest problem of FAT16 is that it has a fixed maximum number of clusters per partition, so as hard disks get bigger and bigger, the size of each cluster has to get larger. In a 2 GB partition, each cluster is 32 kilobytes, meaning that even the smallest file on the partition will take up 32 KB of space. FAT16 also doesn't support compression, encryption, or advanced security using access control lists.
FAT32
The FAT32 file system, originally introduced in Windows 95 Service Pack 2, is really just an extension of the original FAT16 file system that provides for a much larger number of clusters per partition. As such, it greatly improves the overall disk utilization when compared to a FAT16 file system. However, FAT32 shares all of the other limitations of FAT16, and adds an important additional limitation many operating systems that can recognize FAT16 will not work with FAT32 most notably Windows NT, but also Linux and UNIX as well. Now this isn't a problem if you're running FAT32 on a Windows XP computer and sharing your drive out to other computers on your network they don't need to know (and generally don't really care) what your underlying file system is.
The Advantages of NTFS
The NTFS file system, introduced with first version of Windows NT, is a completely different file system from FAT. It provides for greatly increased security, file by file compression, quotas, and even encryption. It is the default file system for new installations of Windows XP, and if you're doing an upgrade from a previous version of Windows, you'll be asked if you want to convert your existing file systems to NTFS. Don't worry. If you've already upgraded to Windows XP and didn't do the conversion then, it's not a problem. You can convert FAT16 or FAT32 volumes to NTFS at any point. Just remember that you can't easily go back to FAT or FAT32 (without reformatting the drive or partition), not that I think you'll want to.
The NTFS file system is generally not compatible with other operating systems installed on the same computer, nor is it available when you've booted a computer from a floppy disk. For this reason, many system administrators, myself included, used to recommend that users format at least a small partition at the beginning of their main hard disk as FAT. This partition provided a place to store emergency recovery tools or special drivers needed for reinstallation, and was a mechanism for digging yourself out of the hole you'd just dug into. But with the enhanced recovery abilities built into Windows XP (more on that in a future column), I don't think it's necessary or desirable to create that initial FAT partition.
When to Use FAT or FAT32
If you're running more than one operating system on a single computer (see my earlier column Multibooting Made Easy), you will definitely need to format some of your volumes as FAT. Any programs or data that need to be accessed by more than one operating system on that computer should be stored on a FAT16 or possibly FAT32 volume. But keep in mind that you have no security for data on a FAT16 or FAT32 volume any one with access to the computer can read, change, or even delete any file that is stored on a FAT16 or FAT32 partition. In many cases, this is even possible over a network. So do not store sensitive files on drives or partitions formatted with FAT file systems.
Article Taken From Microsoft.com
To NTFS or not to NTFS that is the question. But unlike the deeper questions of life, this one isn't really all that hard to answer. For most users running Windows XP, NTFS is the obvious choice. It's more powerful and offers security advantages not found in the other file systems. But let's go over the differences among the files systems so we're all clear about the choice. There are essentially three different file systems available in Windows XP: FAT16, short for File Allocation Table, FAT32, and NTFS, short for NT File System.
FAT16
The FAT16 file system was introduced way back with MS DOS in 1981, and it's showing its age. It was designed originally to handle files on a floppy drive, and has had minor modifications over the years so it can handle hard disks, and even file names longer than the original limitation of 8.3 characters, but it's still the lowest common denominator. The biggest advantage of FAT16 is that it is compatible across a wide variety of operating systems, including Windows 95/98/Me, OS/2, Linux, and some versions of UNIX. The biggest problem of FAT16 is that it has a fixed maximum number of clusters per partition, so as hard disks get bigger and bigger, the size of each cluster has to get larger. In a 2 GB partition, each cluster is 32 kilobytes, meaning that even the smallest file on the partition will take up 32 KB of space. FAT16 also doesn't support compression, encryption, or advanced security using access control lists.
FAT32
The FAT32 file system, originally introduced in Windows 95 Service Pack 2, is really just an extension of the original FAT16 file system that provides for a much larger number of clusters per partition. As such, it greatly improves the overall disk utilization when compared to a FAT16 file system. However, FAT32 shares all of the other limitations of FAT16, and adds an important additional limitation many operating systems that can recognize FAT16 will not work with FAT32 most notably Windows NT, but also Linux and UNIX as well. Now this isn't a problem if you're running FAT32 on a Windows XP computer and sharing your drive out to other computers on your network they don't need to know (and generally don't really care) what your underlying file system is.
The Advantages of NTFS
The NTFS file system, introduced with first version of Windows NT, is a completely different file system from FAT. It provides for greatly increased security, file by file compression, quotas, and even encryption. It is the default file system for new installations of Windows XP, and if you're doing an upgrade from a previous version of Windows, you'll be asked if you want to convert your existing file systems to NTFS. Don't worry. If you've already upgraded to Windows XP and didn't do the conversion then, it's not a problem. You can convert FAT16 or FAT32 volumes to NTFS at any point. Just remember that you can't easily go back to FAT or FAT32 (without reformatting the drive or partition), not that I think you'll want to.
The NTFS file system is generally not compatible with other operating systems installed on the same computer, nor is it available when you've booted a computer from a floppy disk. For this reason, many system administrators, myself included, used to recommend that users format at least a small partition at the beginning of their main hard disk as FAT. This partition provided a place to store emergency recovery tools or special drivers needed for reinstallation, and was a mechanism for digging yourself out of the hole you'd just dug into. But with the enhanced recovery abilities built into Windows XP (more on that in a future column), I don't think it's necessary or desirable to create that initial FAT partition.
When to Use FAT or FAT32
If you're running more than one operating system on a single computer (see my earlier column Multibooting Made Easy), you will definitely need to format some of your volumes as FAT. Any programs or data that need to be accessed by more than one operating system on that computer should be stored on a FAT16 or possibly FAT32 volume. But keep in mind that you have no security for data on a FAT16 or FAT32 volume any one with access to the computer can read, change, or even delete any file that is stored on a FAT16 or FAT32 partition. In many cases, this is even possible over a network. So do not store sensitive files on drives or partitions formatted with FAT file systems.
Change the Font or Size of Text Using Keyboard Shortcuts - Office 2000 Tips
Change the Font or Size of Text Using Keyboard Shortcuts
You can use keyboard shortcuts to access the Font box and the Font Size box on the Formatting toolbar and then quickly change the font or size of selected text.
Here's how you do it:
1. Select the text you want to change.
2. Press CTRL+SHIFT+F to access the Font box or CTRL+SHIFT+P to access the Font Size box.
3. Press UP ARROW or DOWN ARROW to select the font name or size you want.
4. Press ENTER to accept the font name or size.
Editor's Note: This tip works in the following Office 2000 programs: Microsoft Excel, Microsoft FrontPage®, PowerPoint, Microsoft Publisher, and Word.
You can use keyboard shortcuts to access the Font box and the Font Size box on the Formatting toolbar and then quickly change the font or size of selected text.
Here's how you do it:
1. Select the text you want to change.
2. Press CTRL+SHIFT+F to access the Font box or CTRL+SHIFT+P to access the Font Size box.
3. Press UP ARROW or DOWN ARROW to select the font name or size you want.
4. Press ENTER to accept the font name or size.
Editor's Note: This tip works in the following Office 2000 programs: Microsoft Excel, Microsoft FrontPage®, PowerPoint, Microsoft Publisher, and Word.
Repeat Your Most Recent Action - Office 2000 Tips
Repeat Your Most Recent Action
For repetitive formatting tasks, remember the F4 key. Whenever you press that key, you repeat your most recent action, whether it was adding borders, applying bold formatting to a selected word, or inserting a file or picture.
Format Painter is better for applying complex formatting, but if you just need to repeat a single action, then F4 is the key to use
Editor's Note: This tip works in the following programs: Microsoft Excel, Microsoft PowerPoint®, Microsoft Visio®, and Microsoft Word.
For repetitive formatting tasks, remember the F4 key. Whenever you press that key, you repeat your most recent action, whether it was adding borders, applying bold formatting to a selected word, or inserting a file or picture.
Format Painter is better for applying complex formatting, but if you just need to repeat a single action, then F4 is the key to use
Editor's Note: This tip works in the following programs: Microsoft Excel, Microsoft PowerPoint®, Microsoft Visio®, and Microsoft Word.
DirectX - what it is?
DirectX - what it is?
DirectX is a set of APIs (application program interfaces) developed by Microsoft. It provides software developers with resources to write Windows-based applications that access hardware features of a computer without knowing exactly what hardware will be installed when the program eventually runs. By using the interfaces provided by DirectX, software developers can take advantage of hardware features without being concerned about the implementation details of that hardware.
The full benefit of DirectX is most evident in PC games. Unlike console gaming machines such as the PlayStation or GameCube, for example, computer game developers are producing a game that needs to be designed to work well on a variety of systems as opposed to one system that is the same for all end-users.
PC game developers need to ensure that their game will run on any system and include support for a large number of different hardware devices, such as the video adapter and sound card, as well as gaming peripherals such as joysticks and racing wheels. Developers also need to ensure their game will work with hardware products that may not even hit the retail sector until after their game is released.
DirectX Components:
DirectDraw
DirectDraw is a software interface that provides direct access to display devices while maintaining compatibility with the Windows graphics device interface (GDI).
Direct3D
An API for manipulating and displaying three-dimensional objects. Developed by Microsoft, Direct3D provides programmers with a way to develop 3-D programs that can use whatever graphics acceleration device is installed in the machine. Virtually all 3-D accelerator cards for PCs support Direct3D.
DirectSound
DirectSound enables the playing of sounds with very low latency and gives applications a high level of control over hardware resources.
DirectMusic
In combination with Microsoft DirectSound, DirectMusic provides a complete solution for playing music and sound effects in games and other applications.
DirectInput
DirectInput enables an application to retrieve data from input devices even when the application is in the background. It also provides full support for any type of input device, as well as for force feedback.
DirectPlay
DirectPlay is a media-independent networking API that provides networking services at the transport protocol and session protocol levels. DirectPlay sessions can be run on TCP/IP networks, IPX networks, and over directly connected modems and serial cables.
DirectShow
DirectShow is an architecture for streaming media on a Windows platform. It provides high-quality capture and playback of multimedia streams.
DirectX is a set of APIs (application program interfaces) developed by Microsoft. It provides software developers with resources to write Windows-based applications that access hardware features of a computer without knowing exactly what hardware will be installed when the program eventually runs. By using the interfaces provided by DirectX, software developers can take advantage of hardware features without being concerned about the implementation details of that hardware.
The full benefit of DirectX is most evident in PC games. Unlike console gaming machines such as the PlayStation or GameCube, for example, computer game developers are producing a game that needs to be designed to work well on a variety of systems as opposed to one system that is the same for all end-users.
PC game developers need to ensure that their game will run on any system and include support for a large number of different hardware devices, such as the video adapter and sound card, as well as gaming peripherals such as joysticks and racing wheels. Developers also need to ensure their game will work with hardware products that may not even hit the retail sector until after their game is released.
DirectX Components:
DirectDraw
DirectDraw is a software interface that provides direct access to display devices while maintaining compatibility with the Windows graphics device interface (GDI).
Direct3D
An API for manipulating and displaying three-dimensional objects. Developed by Microsoft, Direct3D provides programmers with a way to develop 3-D programs that can use whatever graphics acceleration device is installed in the machine. Virtually all 3-D accelerator cards for PCs support Direct3D.
DirectSound
DirectSound enables the playing of sounds with very low latency and gives applications a high level of control over hardware resources.
DirectMusic
In combination with Microsoft DirectSound, DirectMusic provides a complete solution for playing music and sound effects in games and other applications.
DirectInput
DirectInput enables an application to retrieve data from input devices even when the application is in the background. It also provides full support for any type of input device, as well as for force feedback.
DirectPlay
DirectPlay is a media-independent networking API that provides networking services at the transport protocol and session protocol levels. DirectPlay sessions can be run on TCP/IP networks, IPX networks, and over directly connected modems and serial cables.
DirectShow
DirectShow is an architecture for streaming media on a Windows platform. It provides high-quality capture and playback of multimedia streams.
Add a Screen Shot to an Office Document - Office 2000 Tips
Add a Screen Shot to an Office Document - Office 2000 Tips
This a great way to include screen shots in your documents.
1. If you are working with multiple windows, click the one you want to make an image of to make that window active.
2. Press ALT+PRINT SCREEN to copy an image of the current window.
3. To paste the image into a document, click the Edit menu in that document, and then click Paste.
You can also take a screen shot of your entire screen by pressing PRINT SCREEN.
Editor's Note: This tip works in the following Office 2000 programs: Excel, Microsoft FrontPage®, Outlook, PowerPoint, Microsoft Publisher, and Word.
This a great way to include screen shots in your documents.
1. If you are working with multiple windows, click the one you want to make an image of to make that window active.
2. Press ALT+PRINT SCREEN to copy an image of the current window.
3. To paste the image into a document, click the Edit menu in that document, and then click Paste.
You can also take a screen shot of your entire screen by pressing PRINT SCREEN.
Editor's Note: This tip works in the following Office 2000 programs: Excel, Microsoft FrontPage®, Outlook, PowerPoint, Microsoft Publisher, and Word.
Create a Menu of Most-Used Commands - Microsoft Office Tips
Create a Menu of Most-Used Commands - Microsoft Office Tips
Whichever Office XP program you work with, you can make it work even better for you. Microsoft Word, Microsoft Excel, Microsoft PowerPoint®, and Microsoft Outlook® all give you the option to create a custom menu of the commands you use most. Here's how:
1. On the Tools menu, click Customize, and then click the Commands tab.
2. In the Categories box, click New Menu, and then drag New Menu from the Commands box to the location on the menu bar or toolbar where you want it displayed.
3. Right-click the new menu, and then give it whatever name you want by typing in the Name box on the shortcut menu. Press ENTER.
4. To add a command to your new menu, select a category from Categories box, and then drag a command from the Commands box to your custom menu.
Whichever Office XP program you work with, you can make it work even better for you. Microsoft Word, Microsoft Excel, Microsoft PowerPoint®, and Microsoft Outlook® all give you the option to create a custom menu of the commands you use most. Here's how:
1. On the Tools menu, click Customize, and then click the Commands tab.
2. In the Categories box, click New Menu, and then drag New Menu from the Commands box to the location on the menu bar or toolbar where you want it displayed.
3. Right-click the new menu, and then give it whatever name you want by typing in the Name box on the shortcut menu. Press ENTER.
4. To add a command to your new menu, select a category from Categories box, and then drag a command from the Commands box to your custom menu.
Edit Web Content with Office Programs - Microsoft Office Tips
Edit Web Content with Office Programs - Microsoft Office Tips
You can easily save Web content to a Microsoft FrontPage®, Word, or Excel document and customize it as necessary. Here's how:
1. In Microsoft Internet Explorer 6, navigate to a Web page that contains the information you want to customize.
2. On the Standard toolbar, click the down arrow next to the Edit button, and then select the program you want to use to edit the content (for example, click Edit with Microsoft Excel).
3. In the Office program you've selected, edit the content, and then save the document.
Editor's Note: The Edit button can be unavailable on some Web pages and offers different options in earlier versions of Internet Explorer.
You can easily save Web content to a Microsoft FrontPage®, Word, or Excel document and customize it as necessary. Here's how:
1. In Microsoft Internet Explorer 6, navigate to a Web page that contains the information you want to customize.
2. On the Standard toolbar, click the down arrow next to the Edit button, and then select the program you want to use to edit the content (for example, click Edit with Microsoft Excel).
3. In the Office program you've selected, edit the content, and then save the document.
Editor's Note: The Edit button can be unavailable on some Web pages and offers different options in earlier versions of Internet Explorer.
Edit Screen Shots with Photo Editor - Microsoft Office Tips
Edit Screen Shots with Photo Editor - Microsoft Office Tips
Microsoft Photo Editor enables you to crop or edit a screen shot prior to pasting it into your Office document.
To edit a screen shot with Photo Editor:
1. First, capture your screen shot by pressing the PRINT SCREEN button. (To capture the active window only, press ALT+PRINT SCREEN.)
2. On your Windows desktop, click the Start button, point to Programs, point to Microsoft Office Tools, and then click Microsoft Photo Editor.
3. On the Edit menu, click Paste as New Image.
4. To select only a portion of your screen shot (the portion you want to copy to your Office document), click Select on the Standard toolbar, and then drag your mouse pointer over the area you want to select.
5. On the Edit menu, click Copy.
6. Open the document you want to copy the selection into.
7. On the Edit menu, click Paste.
To format the image:
1. Right-click the image and then click Format Picture.
2. In the Format Picture dialog box, choose the formatting options you want.
3. Click OK.
Editor's Note: If Microsoft Photo Editor isn't listed under Microsoft Office Tools on your Start menu, you can install it from your Office XP installation CD.
Microsoft Photo Editor enables you to crop or edit a screen shot prior to pasting it into your Office document.
To edit a screen shot with Photo Editor:
1. First, capture your screen shot by pressing the PRINT SCREEN button. (To capture the active window only, press ALT+PRINT SCREEN.)
2. On your Windows desktop, click the Start button, point to Programs, point to Microsoft Office Tools, and then click Microsoft Photo Editor.
3. On the Edit menu, click Paste as New Image.
4. To select only a portion of your screen shot (the portion you want to copy to your Office document), click Select on the Standard toolbar, and then drag your mouse pointer over the area you want to select.
5. On the Edit menu, click Copy.
6. Open the document you want to copy the selection into.
7. On the Edit menu, click Paste.
To format the image:
1. Right-click the image and then click Format Picture.
2. In the Format Picture dialog box, choose the formatting options you want.
3. Click OK.
Editor's Note: If Microsoft Photo Editor isn't listed under Microsoft Office Tools on your Start menu, you can install it from your Office XP installation CD.
Windows XP : Cleaning up unwanted startup programs
Windows XP : Cleaning up unwanted startup programs
Many freeware and commercial software programs have a habit of setting themselves up to run automatically upon Windows startup. This can contribute to the gradual decline in startup speed that most Windows XP systems (and windows PCs in general) experience. Also, having programs that you only use selectively, or not at all, load automatically is a waste of system resources that could be better used for other things.
To top it off, many internet nasties such as spyware programs, viruses and Trojan horses will install themselves into one of the automatic start locations on your system in order to make sure that they are run on startup. So the point is, take a look at what is currently running every time you load your PC, and disable what you don't need or can't identify.
To do this: The first place you should go is 'start\programs\startup' which is a directory Windows XP uses to launch application shortcuts on boot-up.
If you remove the shortcuts from this directory, the applications will not load on startup. This directory can also be a repository for various badness such as spyware and virus software, so if there are files here which are not shortcuts and you don't recognize them, you may wish to consider removing them anyways, as Windows will not place critical files in this directory.
The next location for removing unnecessary startup files is the handy MSCONFIG utility that has been resurrected from the graveyard of Windows 9x especially for XP.
Go to 'start\run' and type 'msconfig' to access the utility.
The 'startup' tab in MSCONFIG provides access to several other applications that are started at boot up and are running in the background. By examining their Filenames and directories, you should be able to get a feeling for what is necessary and what is not. Be aware than several viruses and worms have a habit of disguising themselves with authoritative sounding Windows system file names.
The other method for removing these programs is through the programs themselves, as many applications, for example MSN messenger, contain the option to remove the software from startup.
Many freeware and commercial software programs have a habit of setting themselves up to run automatically upon Windows startup. This can contribute to the gradual decline in startup speed that most Windows XP systems (and windows PCs in general) experience. Also, having programs that you only use selectively, or not at all, load automatically is a waste of system resources that could be better used for other things.
To top it off, many internet nasties such as spyware programs, viruses and Trojan horses will install themselves into one of the automatic start locations on your system in order to make sure that they are run on startup. So the point is, take a look at what is currently running every time you load your PC, and disable what you don't need or can't identify.
To do this: The first place you should go is 'start\programs\startup' which is a directory Windows XP uses to launch application shortcuts on boot-up.
If you remove the shortcuts from this directory, the applications will not load on startup. This directory can also be a repository for various badness such as spyware and virus software, so if there are files here which are not shortcuts and you don't recognize them, you may wish to consider removing them anyways, as Windows will not place critical files in this directory.
The next location for removing unnecessary startup files is the handy MSCONFIG utility that has been resurrected from the graveyard of Windows 9x especially for XP.
Go to 'start\run' and type 'msconfig' to access the utility.
The 'startup' tab in MSCONFIG provides access to several other applications that are started at boot up and are running in the background. By examining their Filenames and directories, you should be able to get a feeling for what is necessary and what is not. Be aware than several viruses and worms have a habit of disguising themselves with authoritative sounding Windows system file names.
The other method for removing these programs is through the programs themselves, as many applications, for example MSN messenger, contain the option to remove the software from startup.
Edit Web Content with Office Programs - Microsoft Office Tips
Edit Web Content with Office Programs
You can easily save Web content to a Microsoft FrontPage®, Word, or Excel document and customize it as necessary. Here's how:
1. In Microsoft Internet Explorer 6, navigate to a Web page that contains the information you want to customize.
2. On the Standard toolbar, click the down arrow next to the Edit button, and then select the program you want to use to edit the content (for example, click Edit with Microsoft Excel).
3. In the Office program you've selected, edit the content, and then save the document.
Editor's Note: The Edit button can be unavailable on some Web pages and offers different options in earlier versions of Internet Explorer.
You can easily save Web content to a Microsoft FrontPage®, Word, or Excel document and customize it as necessary. Here's how:
1. In Microsoft Internet Explorer 6, navigate to a Web page that contains the information you want to customize.
2. On the Standard toolbar, click the down arrow next to the Edit button, and then select the program you want to use to edit the content (for example, click Edit with Microsoft Excel).
3. In the Office program you've selected, edit the content, and then save the document.
Editor's Note: The Edit button can be unavailable on some Web pages and offers different options in earlier versions of Internet Explorer.
Enhance Your Work with the Web - Microsoft Office Tips
Enhance Your Work with the Web
Get the latest product updates, or download clip art, templates, add-ins, and more, using Office Tools on the Web. Here's how:
1. Make sure you're connected to the Internet.
2. On the Tools menu, click Tools on the Web.
Editor's Note: You can open the Tools on the Web site from the Tools menu of all Office XP programs except Microsoft MapPoint®, Microsoft Publisher, and Visio.
Get the latest product updates, or download clip art, templates, add-ins, and more, using Office Tools on the Web. Here's how:
1. Make sure you're connected to the Internet.
2. On the Tools menu, click Tools on the Web.
Editor's Note: You can open the Tools on the Web site from the Tools menu of all Office XP programs except Microsoft MapPoint®, Microsoft Publisher, and Visio.
Open the Smart Tag Menu with This Keyboard Shortcut - Microsoft Office Tips
Open the Smart Tag Menu with This Keyboard Shortcut
You can save even more time with smart tags by using them along with this keyboard shortcut. When you type text that is recognized and labeled with a smart tag, a faint dotted line (the smart tag indicator) appears under the text. Using the arrow keys, move the cursor to the tagged text, and then press ALT+SHIFT+F10. Select an action from the menu of actions that appears.
You can save even more time with smart tags by using them along with this keyboard shortcut. When you type text that is recognized and labeled with a smart tag, a faint dotted line (the smart tag indicator) appears under the text. Using the arrow keys, move the cursor to the tagged text, and then press ALT+SHIFT+F10. Select an action from the menu of actions that appears.
Save Time When Creating Hyperlinks in Office Documents - Microsoft Office Tips
Save Time When Creating Hyperlinks in Office Documents
Office programs enable you to create hyperlinks to external Web sites. Here's a
quick way to insert a Web site address:
1. Highlight the text you want linked, and press CTRL+K.
2. In the Insert Hyperlink dialog box, make sure the insertion point is in the
Address box.
3. Start your browser, and open the Web site you want to link to.
4. Switch back to the Office document. The Web site address will automatically
appear in the Insert Hyperlink dialog box; there's no need to type it in or copy
and paste from your browser.
5. Click OK.
Office programs enable you to create hyperlinks to external Web sites. Here's a
quick way to insert a Web site address:
1. Highlight the text you want linked, and press CTRL+K.
2. In the Insert Hyperlink dialog box, make sure the insertion point is in the
Address box.
3. Start your browser, and open the Web site you want to link to.
4. Switch back to the Office document. The Web site address will automatically
appear in the Insert Hyperlink dialog box; there's no need to type it in or copy
and paste from your browser.
5. Click OK.
Tidy up Your Taskbar - Microsoft Office Tips
Tidy up Your Taskbar
If you work with a number of documents open at once, the Microsoft Windows® taskbar can become cluttered, displaying an icon for each document. To un-clutter your taskbar, change your settings so that only a single icon is displayed on the Windows taskbar for each Office program.
1. On the Tools menu in your Office program, click Options, and then click the View tab.
2. Clear the Windows in taskbar check box.
If you work with a number of documents open at once, the Microsoft Windows® taskbar can become cluttered, displaying an icon for each document. To un-clutter your taskbar, change your settings so that only a single icon is displayed on the Windows taskbar for each Office program.
1. On the Tools menu in your Office program, click Options, and then click the View tab.
2. Clear the Windows in taskbar check box.
Use the Floating Task Pane - Microsoft Office Tips
Use the Floating Task Pane
One of the most exciting additions to Office XP—the task pane—can be resized and repositioned to fit the way you work.
To adjust the width of a docked task pane, move the pointer over the left edge until the pointer changes to a double-headed arrow. Then click the edge, and drag to the desired width.
To make the task pane float, double-click its title bar. You can then move it to any position on the page. To return the task pane to its docked position, simply double-click the title bar again.
To adjust the size of a floating task pane, move the pointer over any edge until the pointer changes to a double-headed arrow. Then click the edge, and drag to the desired size.
One of the most exciting additions to Office XP—the task pane—can be resized and repositioned to fit the way you work.
To adjust the width of a docked task pane, move the pointer over the left edge until the pointer changes to a double-headed arrow. Then click the edge, and drag to the desired width.
To make the task pane float, double-click its title bar. You can then move it to any position on the page. To return the task pane to its docked position, simply double-click the title bar again.
To adjust the size of a floating task pane, move the pointer over any edge until the pointer changes to a double-headed arrow. Then click the edge, and drag to the desired size.
Port List
Port List
Port are divided into three ranges: the Common Ports, the Registered Ports, and Private Ports.
The Common Ports are those from 0 through 1023.
The Registered Ports are those from 1024 through 49151
The Private Ports are those from 49152 through 65535
Common Ports
The Common Ports are assigned by the IANA and on most systems can only be used by system (or root) processes or by programs executed by privileged users.
Ports are used in the TCP [RFC793] to name the ends of logical connections which carry long term conversations. For the purpose of providing services to unknown callers, a service contact port is defined. This list specifies the port used by the server process as its contact port.
Port Assignments for Common Ports:
Port UDP TCP Definition
7 x x echo
9 x x discard
11 x x systat
13 x x daytime
17 x x quote of the day
19 x character generator
20 x ftp - data
21 x ftp - control
23 x telnet
25 x smtp mail transfer
37 x x timeserver
39 x rlp resource location
42 x x nameserver
43 x nicname whois
53 x x dommainlein name server
67 x bootpc bootstrap protocol
68 x bootpc bootstrap protocol
69 x tftp trivial file transfer
70 x gopher
79 x finger
80 x http
88 x x kerberos
101 x hostname nic
102 x iso-tsap class 0
107 x rtelnet
109 x pop2
110 x pop3
111 x x sunrpc
113 x identification protocol
117 x uucp
119 x nntp
123 x ntp
135 x x epmap
137 x x netbios - name service
138 x netbios - dgm
139 x netbios - ssn
143 x imap
158 x pcmail - srv
161 x snmp
162 x snmptrap
170 x print - srv
179 x border gateway protocol
194 x irc internet relay chat
213 x ipx
389 x ldap
443 x x https (ssl)
445 x x microsoft - ds
464 x x kpasswd
500 x isakmp key exchange
512 x x remote execute
513 x x login / who
514 x x shell cmd / syslog
515 x printer spooler
517 x talk
518 x ntalk
520 x x router / efs
525 x timeserver
526 x tempo
530 x rpc
531 x conference chat
532 x netnews newsreader
533 x netwall
540 x uucp
543 x klogin
544 x kshell
550 x new - rwho
556 x remotefs
560 x rmonitor
561 x monitor
636 x ldaps over tls/ssl
666 x x doom id software
749 x x kerberos administration
750 x kerveros version iv
1109 x kpop
1167 x phone
1433 x x ms - sql - server
1434 x x ms - sql - monitor
1512 x x wins
1524 x ingreslock
1701 x l2tp
1723 x pptp point to point
1812 x radius authentication
1813 x radius accounting
2049 x nfs server
2053 x kerberos de - multiplexor
9535 x man remote server
Port are divided into three ranges: the Common Ports, the Registered Ports, and Private Ports.
The Common Ports are those from 0 through 1023.
The Registered Ports are those from 1024 through 49151
The Private Ports are those from 49152 through 65535
Common Ports
The Common Ports are assigned by the IANA and on most systems can only be used by system (or root) processes or by programs executed by privileged users.
Ports are used in the TCP [RFC793] to name the ends of logical connections which carry long term conversations. For the purpose of providing services to unknown callers, a service contact port is defined. This list specifies the port used by the server process as its contact port.
Port Assignments for Common Ports:
Port UDP TCP Definition
7 x x echo
9 x x discard
11 x x systat
13 x x daytime
17 x x quote of the day
19 x character generator
20 x ftp - data
21 x ftp - control
23 x telnet
25 x smtp mail transfer
37 x x timeserver
39 x rlp resource location
42 x x nameserver
43 x nicname whois
53 x x dommainlein name server
67 x bootpc bootstrap protocol
68 x bootpc bootstrap protocol
69 x tftp trivial file transfer
70 x gopher
79 x finger
80 x http
88 x x kerberos
101 x hostname nic
102 x iso-tsap class 0
107 x rtelnet
109 x pop2
110 x pop3
111 x x sunrpc
113 x identification protocol
117 x uucp
119 x nntp
123 x ntp
135 x x epmap
137 x x netbios - name service
138 x netbios - dgm
139 x netbios - ssn
143 x imap
158 x pcmail - srv
161 x snmp
162 x snmptrap
170 x print - srv
179 x border gateway protocol
194 x irc internet relay chat
213 x ipx
389 x ldap
443 x x https (ssl)
445 x x microsoft - ds
464 x x kpasswd
500 x isakmp key exchange
512 x x remote execute
513 x x login / who
514 x x shell cmd / syslog
515 x printer spooler
517 x talk
518 x ntalk
520 x x router / efs
525 x timeserver
526 x tempo
530 x rpc
531 x conference chat
532 x netnews newsreader
533 x netwall
540 x uucp
543 x klogin
544 x kshell
550 x new - rwho
556 x remotefs
560 x rmonitor
561 x monitor
636 x ldaps over tls/ssl
666 x x doom id software
749 x x kerberos administration
750 x kerveros version iv
1109 x kpop
1167 x phone
1433 x x ms - sql - server
1434 x x ms - sql - monitor
1512 x x wins
1524 x ingreslock
1701 x l2tp
1723 x pptp point to point
1812 x radius authentication
1813 x radius accounting
2049 x nfs server
2053 x kerberos de - multiplexor
9535 x man remote server
Notepad tricks
Notepad tricks
Open a blank Notepad file
* Write .LOG as the first line of the file, press enter.
* Save the file and close it.
* Double-click the file to open it and notice that Notepad appends the current date and time to the end of the file and places the cursor on the line after.
* Type your notes and then save and close the file.
Each time you open the file, Notepad repeats the process, appending the time and date to the end of the file and placing the cursor below it.
Open a blank Notepad file
* Write .LOG as the first line of the file, press enter.
* Save the file and close it.
* Double-click the file to open it and notice that Notepad appends the current date and time to the end of the file and places the cursor on the line after.
* Type your notes and then save and close the file.
Each time you open the file, Notepad repeats the process, appending the time and date to the end of the file and placing the cursor below it.
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